Job Description

Location:

Utrecht, the Netherlands

Hours: 32–36 hours per week

Contract Type: Temporary

Team: Legal Operations

Reports to: Legal Operations Manager

About the Role

As a Specialist Support Assistant within the Legal Secretariat, you play a key role in enabling the Legal department to operate efficiently and effectively. You will provide direct support to members of the Management Team (MT) and offer general administrative support to Legal colleagues, ensuring smooth daily operations.

Your work helps free up time for legal professionals to focus on their core responsibilities, while you take care of organizational, administrative, and coordination tasks with precision and a proactive mindset.

Key Responsibilities

Calendar & Agenda Management: Manage complex agendas of Legal MT members, anticipating needs and ensuring smooth planning.

Primary Point of Contact: Serve as the first contact for Legal colleagues, offering support and guidance on administrative and organizational matters.

Event Coordination: Organize and support both in-person and virtual (Microsoft Teams live) meetings and events.

Mailbox & Communication Support: Maintain and manage the functional Legal mailbox, ensuring timely and accurate communication.

Order Management: Handle marketplace and IT shop orders, ensuring timely delivery of tools and resources.

Team Collaboration: Act as a connector within the Legal Operations team, sharing relevant information and supporting team initiatives.

Who You Are:

Customer-oriented and proactive with a solutions-driven mindset.

Tech-savvy, with strong experience in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint, OneDrive).

Strong communication skills in both Dutch and English (written and verbal).

Flexible and able to adapt to changing priorities and environments.

A team player who enjoys networking and building relationships to support shared goals.

Proactive in identifying areas for improvement and process optimization.---

Why This Role?

You’ll be part of a dynamic and collaborative team that plays a vital role in supporting one of the most important departments within Rabobank. Your work contributes directly to the efficiency and effectiveness of Legal operations, helping the bank operate within its risk appetite and compliance standards.

We connect. We innovate. We control. We collaborate.

Team Environment

Be part of a team of 15 dedicated colleagues within Legal Operations.

Work in a professional, fast-paced, and supportive environment.

Hybrid working options available.

If you're looking for a meaningful role where your organizational skills make a real impact, and you enjoy working in a complex yet collaborative environment, this could be the opportunity for you.

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